Portal — staff operations
Schedules taped to the break-room wall. Time-off asked for over text. A buddy clocking in for someone who's late. Portal replaces all of it with one app your whole team uses from their phones — scheduling, a real time clock, time-off, shift swaps and announcements in one place.
Starting at $1,200 one-time setup + $79/mo hosting & support
// who it's for
If you've got staff on a schedule and you're managing them with texts, a paper calendar and a shared spreadsheet — Portal pulls it all into one place.
Liquor, convenience, grocery, specialty — anywhere with a rota to fill.
Front and back of house, tip-aware time cards, last-minute swaps.
Hotels, salons, clinics — teams across more than one location.
You wear every hat. This takes the scheduling hat off your head.
// the difference
// what you get
No more juggling five apps and a paper calendar. Scheduling, attendance and team communication, all under one login — and each person only sees what they should.
Build the week with color-coded shifts, copy it forward, and publish. There's even an auto-scheduler to draft it for you. Staff get it on their phones instantly.
Staff clock in from their phone — but only when they're actually at the store. No more buddy-punching, and you get clean hours for payroll.
Staff request days off and trade shifts in the app; you approve with a tap and the schedule updates itself. The group chat finally goes quiet.
Write up an incident with photos, keep a banned-persons list per location, and have a real record when you need it — not a memory and a phone gallery.
Store staff certifications and licenses with expiry dates, so a lapsed credential never catches you out — important if you're in a regulated trade.
Send a message to the whole team with a push notification, so everyone actually sees it. Staff can send suggestions back up, too.
// getting started
Nothing to install and no IT person required. We get it running for your business and your team is up and going the same day.
01 — talk
Tell us about your team — how many staff, how many locations, what's painful today. We confirm the fit.
02 — setup
We add your locations, set the clock-in area for each store, and create logins for your team. You get a link to share.
03 — roll out
Staff open it on their phones — no app-store download needed. We help with your first schedule and first payday.
04 — own it
Your team, your data, hosted and supported for a flat monthly fee. Cancel anytime and take your records with you.
// pricing
A one-time setup fee, then one simple monthly fee for hosting, backups and support. No per-employee pricing that punishes you for growing.
Prices are starting points — final quote depends on team size and number of locations. Ask for a fixed quote on your first call.
// questions
No app-store download required. Portal opens in the phone's browser and can be saved to the home screen like an app. It works on any iPhone or Android.
Clock-in checks the phone's location against your store. If someone isn't actually at the store, the system flags it — so the hours you pay for are the hours that were really worked.
Yes. Each store has its own schedule and staff, and as the owner you get a single view across all of them — including payroll-ready hours per location.
Usually a few days. We do the setup — your locations, clock-in areas and staff logins — and we help you through your first schedule and first payday.
Yes. Personal details are encrypted, access is limited by role, and everything is backed up. The data is yours and you can export it whenever you like.
Hosting, automatic backups, software updates and support — everything needed to keep it running. No per-employee charges and no surprise add-ons.
// your team, sorted
Book a free 20-minute call. We'll look at how you run your schedule today and show you Portal with your own setup — no obligation, fixed quote.